To  hold a club event, clubs must reserve space (if applicable), complete a  Student Event Information Form, advertise for the event with a  GSA-approved flyer, and distribute and collect tickets for the event.  Off-campus events and events that generate income have additional  requirements and paperwork that are explained separately below.
 
      
Reserving Space
 To reserve space for a club event, student clubs must follow these steps:
      
 Check  with Central Reservations for a tentative date at least three weeks  before the event (or six weeks before the event for requests of the  Hunter North Assembly Hall or Brookdale Auditorium);
 Once a reservation is made, Central Reservations will send a reservation form;
 Complete the Central Reservations Form and acquire all applicable signatures; and
 Pay  all applicable costs. The cost of reserving space is determined by the space being reserved. Costs associated with Hunter College spaces are outlined here.
 
      
Student Event Information Form
 Effective  Fall 2007, a “Student Event Information Form” (SEIF) must be submitted  for every club event held on- or off-campus*. Please submit the form at  least two weeks prior to each event.
 
      
 Step 1. Complete SEIF, including signature from club officer;
      
 Step 2. Attach FINAL event flyer approved and stamped by the GSA**;
      
 Step 3. Attach all contracts (if applicable);
      
 Step 4. Attach Central Reservations Form (if applicable);

 Step 5.  If  no Central Reservation Form is required, attach a memo to Ms. Julie Agosto (Student Activities) stating how the reservation was made and have Public Safety & Security B 122 sign the memo;

Step 6.  Obtain signature of GSA President or Treasurer;      
 

Step 7.  Attach a copy of the Ticket Request Form (if applicable)***;

Step  8. Take the SEIF and all supporting documents to Ms. Julie Agosto,  E 1107 for signature, and

Step  9. Turn in completed form to Dean of Students Office in HE 1103

 *Additional paperwork is required for off-campus events. Please see below and/or contact the GSA.

 **If the event is free, please indicate this on the flyer.

 ***Tickets  are required for most event spaces that are reserved through Central  Reservations or the Undergraduate Student Government (USG). Please see  below for further details.

Tickets

 Tickets are required for all student events held in the following spaces:

Tickets  provided by the College Association are required for: East Lounge, HW  lecture halls, HW Cafeteria, HW 217, HW 3rd Floor Snack Area,  Faculty/Staff Dining Room, Brookdale Dining Room,

 Brookdale North Lounge

 Tickets provided by Central Reservations are required for: 68th Street Assembly Hall, Brookdale Assembly Hall

Tickets provided by USG are required for: TH 105

The process for tickets is as follows:

 Obtain tickets from the appropriate office;

 Number tickets;

 Obtain a ticket control form from the CA and submit with your SEIF; and

 Distribute tickets prior to the event and collect during the event.

 Flyers

 All flyers should include the name, date, time and location of the event and MUST be approved and stamped by the GSA BEFORE posting. If the event is free, please state this on the event flyer.