To  be reimbursed for a club purchase or to make a payment, you must fill  out a pink voucher, also called a Request for Check Form,
 and attach  any applicable documents. These forms are available at the GSA, TH218  and the CA, TH214.
 Make Sure your Check Request Form has the following:
      
 Correct Date;
 The name and address of the person wishing to receive the payment;
 Correct budget line number and itemization of your purchase (look at the sample here);
 Name and specific account number of your club;
 Signature  by either your club President or Club Treasurer – NOT BOTH! The other  signature space is for a GSA officer upon approval; and
 Any associated invoice or account number for the vendor must be included on the voucher.
 
      
 Make Sure you have attached the correct documents, if needed:
 
      
 AN  ORIGINAL RECEIPT – no copies, faxes, etc. are accepted. If you forgot  to get one, you must return to the place of purchase and request  another original.
Tape the receipt to a plain white 8 ½ X 11 piece of  paper. Make sure your receipt includes the following items (or include  them on the white piece of paper):
 Name and Address of store;
Invoice number method of payment;
Tax and tip, if applicable; and
An itemized account of what you bought.
 An ORIGINAL INVOICE if applicable.
 If you are requesting a check for an event related purchase, you must attach a GSA APPROVED flyer and a copy of the approved STUDENT EVENT INFORMATION FORM for said event.
 The flyer must include the name, date, time and location of the event;
Flyers MUST BE STAMPED by the GSA prior to the event; and
If the event is free, please include this on the flyer.
 If  you are requesting a check for an equipment or services purchase, you  must attach the purchase order and bids, if applicable – see guidelines  ‘How do I purchase equipment or
services?’ above.
 If  you are requesting a check for payment to an individual or  organization, you must attach the signed Contract Form – see guidelines  ‘How do I hire an employee or speaker?’ above.