1. The Executive Council shall reach out to graduate student clubs and shall hold individual appointments and/or workshops, in addition to the CA workshops, to assist in the club chartering and budgeting processes.

2. The Executive Council may create an advisory committee comprising representatives from graduate student clubs, and for those departments not represented by a graduate club, a graduate student department representative. The advisory committee shall meet on an as needed basis and advise the Executive Council in issues related to the chartering and budgeting processes.

3. The Executive Council shall require the following documents from each graduate student club to be chartered. These documents shall comprise the club chartering packet:

1. Attendance sheet and minutes of election meeting – this shall include printed names and signatures of all members present at the meeting at which executive officers are elected, as well as the minutes from that meeting;

2. Signature profile form – this shall include three (3) original signature profile forms, completed and signed by the club President, Vice President, Treasurer and Secretary;

3. Constitution – this shall include the graduate club name, purpose, membership, officers, committees, meetings, quorums and amendments; and

4. Graduate Student Organization Registration Form – this shall include at least 10 graduate students as active members, including the club President, Vice President, Treasurer and Secretary.

4. The Executive Council shall upon validation of club membership, notify the graduate student club of its decision, in writing, two weeks after the deadline for submission of chartering packets.

5. Following the chartering process, the Executive Council shall require the following documents from each graduate student club, that is chartered:

1. Budget request form;

2. Completed line budget for student club;

3. Consolidated budget form; and

4. Cover letter – the format of this letter shall be developed by the Executive Council and shall include such items as, explanation of previous budget request, allocation and expenditures, explanation why monies were not spent, if applicable, explanation of current budget request and prioritization of said requests.

6. The budget allocation process shall be a rollover process and the Executive Council shall notify the graduate student club of its budget allocation, in writing, two weeks after the deadline for submission of budgeting documents.

7. The student club shall revise the required budget documents to reflect the budget allocation and resubmit to the Executive Council. Graduate student clubs shall hold the right to appeal the budget allocation and meet with the Executive Council and advisory committee to discuss this appeal.