Graduate Investment Fund (GIF):
If you were awarded Graduate Investment Funds (GIF) monies, these monies were transferred to your associated department. GIF funds are tax levy monies and are governed by
New York State/CUNY OTPS Guidelines, which differ from student activity fees (club monies) and/or auxiliary enterprise board (AEB) funds.
Please consult the Hunter College Accounting Office website, located here --> http://hr.hunter.cuny.edu/bus-office/accounting/index.html#1
(under SUBMISSION OF CHECK REQUESTS FOR DEPARTMENTS) and the
Hunter College Accounts Payable and Cash Management website, located here à http://hr.hunter.cuny.edu/bus-office/acct-pay/index.html.
If this GIF award is paying for honorarium, there is additional paperwork (including a contract) required BEFORE the honorarium presents/speaks.
Go to the Hunter College Accounts Payable website, located here à http://hr.hunter.cuny.edu/bus-office/acct-pay/index.html Click on - CONSULTANTS,
HONORARIUMS, MODELS AND CONTRACTORS.
A pdf of the contract documents are linked, as well as the list of additional paperwork. It is very important that you coordinate with your School/Department to work out the
honorarium/payroll appointment.
In addition, when using these funds a separate justification memo explaining why OTPS funds are being used to fund student activities must be prepared and submitted to alert
both Purchasing and Accounts
Payable AND prevent rejection for a non-allowable OTPS expenditure. (This should come from someone in your dept., or the Dean).
Finally, once this money is spent, please make sure to notify and provide documentation to the GSA.
Auxialliary Enterprise Board (AEB):
If you were awarded Auxiliary Enterprise Board (AEB) monies, these monies were transferred to a separate account (different from your club account) for your use.
To use AEB monies, follow the same general guidelines of club monies mentioned above for GIF monies.
If you have not done so already, notify the AEB of your acceptance of the grant;
Submit a revised AEB budget to the College Association (CA) totaling the amount you were allocated (this would be a revision of the budget you submitted for your request).
The budget form is located here à http://www.hunter.cuny.edu/aeb/budgetform.shtml
The CA will provide you with an AEB account number.
The same rules and regulations for Student Activity Fees (SAF) {club monies} apply to AEB monies, however AEB vouchers DO NOT need to be signed by the GSA.
These vouchers can be submitted directly to the CA. (However, the GSA would be more than happy to review a voucher prior to submittal).